Software automation and software robots are widely sought after, as more and more organizations look into freeing their employees from repetitive tasks. Even European founds, accessible through the Call for Digitalizing SMBs, now include, on their lists of eligible technologies, Robotic Process Automation, with financing ranging from 30.000 to 100.000 Euros.
Because SAP places excellent value on automation, it also offers this technology to small and medium companies which utilize the SAP Business One ERP system. In this regard, SAP has integrated the innovative technology RPA (Robotic Process Automation) in SAP Business One to enable the automation of manual repetitive tasks and open up new opportunities to modernize business processes and increase efficiency. A set of six software robots (template level) is already available for SAP Business One on SAP Intelligent Robotic Process Automation Store (https://store.irpa.cfapps.eu10.hana.ondemand.com/#/home) to be customized to the specifics of the client.
It’s great news because we have been integrating RPA technology in System Innovation Romania projects since its inception. The project which we conducted at AFI Europe is the best example. Find out more in the article: AFI Europe is hiring a software robot to process utilities
SAP software robots
In small and medium-sized companies, most employees are engaged in administrative tasks, which are highly monotonous and time-consuming: processing invoices, purchase orders or supply, returns, requests for leave, or proof of execution are just a few examples. In most cases, such documents are in Word or PDF format, which first must be downloaded, read and then have all the necessary data taken manually and entered into the ERP system. Such work is endless, totally devoid of creativity and added value. An office worker loses 1-2 hours a day with such tasks. SAP uses RPA technology to map these workflows and fully automate them. Software robots will perform these tasks without fail, mimicking the work of an employee. SAP already offers six models of software robots as a basis for intelligent automation in SAP Business One. These robots will cover the following:
- Business Document Extraction from E-Mail (2X1)
- Proof of Delivery Note Upload in the Outbound Delivery and the Invoice (2S1)
- Supplier Invoice Upload for Intelligent Invoice Scanning (2R1)
- Sales Order Creation from a Local Purchase Order (2C1)
- Master Data Enrichment for Business Partner Identification (3C1)
- Activity Creation for Business Partners (2B1)
Such robots were added to SAP ERP in 2021, dedicated to the enterprise environment. They were tested and optimized, and because of their impressive performance, their use was extended. The launch of this six-robot package is but one of the early stepping stones in the expansion of task automation.
How task automation benefits the client/ What are the advantages for clients
Benefiting from a short deployment time, these six SAP robots come preconfigured and can be immediately implemented by companies that make use of SAP Business One. Of very important note is:
- Using SAP software robots is free for companies operating SAP Business One
- The direct result is a significant simplification of operational processes
- Human labor is considerably reduced
- Errors are eliminated from manual data processing
- The automation of such disliked tasks would be highly appreciated by employees
- Increases work efficiency
System Innovation Romania has several years of experience in implementing RPA technology, both from working with SAP solutions, especially as a partner of UIPATH (the most notorious company in SAP RPA market). We already have ongoing projects on RPA technology and we can assist any company in deploying and using SAP Business One software robots.
For more information, you can contact us at office@sysinconsult.ro.