In most of the SAP Business One implementations we completed, the client main objective was to gain greater visibility and control over business processes. The second objective was operational efficiency and the information and document fluidization, both inside the company and outside.

From this perspective, of the information flow, the companies that have intense relations with stable business partners (producers, distributors, retailers) can benefit from the ERP – EDI integration. Electronic Document Interchange is the technology that allows the automatic exchange of documents and information between software systems used by business partners. Basically, employees are no longer obliged to exchange messages and papers, the software solutions will automatically exchange XML files (standardized format), with all the information necessary to carry out commercial transactions. SAP Business One can generate XML files for any transaction involving an external partner, from the offer to the payment confirmation. In Romania, some large retailers explicitly require the use of EDI systems as a condition for collaboration, but the real value comes from the ERP-EDI integration that generates great efficiency.

Where EDI is a “must have”

We have completed the most common SAP Business One-EDI integrations for companies that worked with hypermarkets such as Carrefour and Auchan, DIY stores such as Dedeman, Leroy Merlin or BricoDepot or home appliance retailers such as Altex. EDI technology is already mature and the integration with ERP systems is simple and has no problems.

But the results in businesses are surprising. In essence, ERP-EDI integration leads to much faster order processing, shortening the order-receipt cycle, but also simplifying collaboration relationships with business partners who already use EDI. Much of the manual work of document / information processing disappears, which increases both productivity and data quality. All the companies that use this integration have come to the conclusion that it is a system with a major impact on their business and that they would not conceive now working without it.

What SAP Business One-EDI integration brings to the table?

We have made a selection of the benefits that our customers will obtain by using EDI:

  • Real-time updated prices and discounts directly from SAP
  • Stocks displayed in real time to customers / partners
  • Quotation requests automatically registered in SAP
  • Offers sent automatically to the customer
  • Commands automatically registered in SAP
  • Order confirmation orders sent automatically to the customer
  • Shipping notes automatically added to the customer’s system
  • Receipt of goods import and the sales invoices generated based on the previous import
  • Sales invoices from SAP to the customer’s system
  • Return requests from the client’s system to SAP Business One

So, a lot of automation, which translates into less hassle, fewer errors and significant time and efficiency gains.

We have been offering ERP-EDI integration for over 10 years, and the implementation of the two systems, through the same provider, offers the advantage of fluency in development and use. This is generated by the unique analysis of business requirements but also by understanding the customer’s specifics activity.

For more details regarding the integration between EDI technology and SAP Business One, more projects and implementation steps, contact us right now!


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