There is a template in the collective business thinking in Romania, that SAP is an expensive system designed especially for large and very large companies. According to this rumor, an SAP system only allows organizations with complex processes, millions of IT budgets and can support implementation projects that never end. What is the cause of this misconception? Most often, the confusion between SAP S4 / HANA and SAP Business One powered by HANA, two systems developed by specialists from the same German company, but thought from the start for different categories of users.
But what are the most common myths about SAP Business One?
Myth 1: SAP is too complex
When it comes to ERP, it is not the size of the company (turnover and number of employees) that matters, but rather the complexity of the business. If you have multiple suppliers, some even international ones, assemble various components, you have a team of at least 4-5 sellers and customers who reach you on multiple channels, you are already at a level where ordinary accounting applications are outdated. Why? Because the volume of work is high, the data is too many and disparate, and the information becomes hard to obtain.
SAP Business One can be approached from the standard modules (financial accounting, sales and marketing, CRM, procurement, production and planning, inventory, service, analysis and reporting) and adding functionalities specific to your domain, automating various processes (with the help of software robots, for example) integrating other applications (Business Intelligence, Warehouse Management Systems, Retail, eCommerce, etc.). These functionalities are normal for a modern company that wants to work smartly and efficiently.
In the System Innovation Reference list, there are projects in companies with turnover of about EUR 2 million and 10-12 users in the system and which, according to statistics, are SMEs (Click to view Eurial Case Study). One key aspect is the flexibility of SAP Business One. By integrating multiple vertical add-ons (application-specific applications), the solution can meet the requirements of large and very large companies. In Romania, the largest SAP Business One projects have over 100 users, companies and 1500 employees.
Myth 2: SAP is hard to implement
Each company has its own fingerprint of how it operates. This unique fingerprint is determined by the manager’s business style, team nature, type of activity, region, etc. SAP Business One can be used in native form, but to fit this unique footprint it needs customizations, adjustments to the requirements or specifics of each customer. Implementation time is also determined by partner experience, openness and methodology used, business analysis, process maturity, decision maker involvement, etc. On average, an SAP Business One project run by System Innovation Romania lasts 6-8 months, but there are also projects that can take place within 4-5 months. SAP Business One has a deployment time similar to any other integrated ERP system.
Myth 3: SAP is a too expensive solution
As we said earlier, SAP offers several ERP solutions, one for enterprise and one for SMB (Small and Medium Business) or SMEs. SAP Business One costs considerably less than the SAP ERP Tier1 solution, the cost of licenses being, for example, nearly 50% lower. Expensive or inexpensive … terms are relative, what matters to you and what matters to you in terms of functionalities, knowledge, good practices, business processes. The cost of SAP Business One is similar to ERP solutions developed on the local market, both as licenses and as implementation services. To keep costs under control, you have different types of licenses, depending on the role of users in the company.Before thinking that SAP, because it is a solution made in Germany, is automatically too complex and too expensive, inform the Romanian companies that use it. Find out why they chose this system, how they implemented it, and what the results are.